Building Sustainable NGOs – a Step by Step Strategy Development and Revision
Project Overview
Project: Building Sustainable NGOs – a Step by Step Strategy Development and Revision
Duration: 01.05.2020 – 31.10-2021
Reference Nr. 2020-1-DE04-KA105-019519
Grant Amount: 30,862 EUR
Donor: JUGEND für Europa, German National Agency for the Erasmus+ programme
What's About
The reality of NGO sector is that ensuring sustainability is much harder compared to for-profit companies andprivate sector. Many NGOs are too reliant on governmental grants and funds from international organisations.
Among other things, non-governmental and non-profit organizations are faced with frequent fluctuation of workers due to very stressful and often underpaid work. Loosing experienced and skillful staff can have very negative consequences to organization’s survival.
These negative factors, as well as many others in NGO sector, are a direct result of inadequate strategic planning or, in many cases, none at all. As partner organizations on this project have a good network and knowledge of NGOs in their community, we analyzed current situation and noticed that organizations with long-term existence, good team and strong impact have a Strategy that was skillfully developed and they stick to it in their work.
More importantly, they understand a need to revise their Strategies at least every 5 years, due to changing national and international environment (political, economic, and many other external factors).
Among partners on this project, there are organizations with different profiles and years of existence, but all of them need to improve their strategic planning skills and knowledge. Not just for their own benefit but for them to be able to transfer that renewed knowledge to other organizations within their communities.
– provide tools and knowledge to NGOs to analyze their current capacity and a potential that is not being used, to understand their strengths and weakness, explore both internal and external resources and turn them intorealistic opportunities.
– among all team members and workers, creating a habit of regularly checking their Strategy, creating andexecuting Action plans accordingly. Organizations need to understand that Strategies are there to be used andnot just some documents you need to have on your shelves or websites.
– to learn from each other, exchange knowledge and information about different national situations, build uponshared EU values and good practices and thus improve our partnership’s teamwork and future cooperation
– enhancing abilities and knowledge of our youth workers and providing them opportunities within organizations to put that knowledge to use by organizing workshops for other youth workers and NGO members from local community
The Objectives

Project RESULT
As we concluded the project, it became evident that its impact was multifaceted and significant. Firstly, on a personal level for participants, this project profoundly influenced their motivation and dedication to NGO work and sector. Through researching their sending organizations, and gaining insights into other partner organizations from different European countries, participants were reminded of their initial inspiration for working in the NGO sector. Moreover, their involvement in creating critical documents like strategy plans instilled a sense of responsibility for their organization’s work and activities on both national and EU levels. This project encouraged youth workers and our beneficiaries to expand their focus beyond daily tasks, inspiring them to become change-makers and foster positive changes in their communities.
Participants, particularly those with fewer opportunities, notably enhanced their knowledge and skills in strategy development and organizing training for knowledge transfer. The project enabled them to not only understand the theoretical aspects of strategy development but also to practice and become adept in using the necessary tools. This hands-on experience significantly contributed to their professional development. Additionally, the interaction with young people from different cultures and countries facilitated their personal development. The sessions on “Stages of group development” and “Communication” were particularly beneficial in improving their attitudes and skills for collaborating on complex issues, which will undoubtedly enhance the quality of communication in their future personal and professional lives.
For partner organizations, the project brought about new or improved strategy documents, as well as empowered and motivated youth workers. These strategy documents are anticipated to enhance partners’ relationships with their stakeholders and donors. The organizations now have a clearer understanding of their multiple projects and how these contribute to their general mission and goals. They learned to better prioritize and allocate their time, energy, and resources, maximizing their potential to achieve their missions. The strategy documents enabled these NGOs to focus on more critical matters, paying less attention to less significant projects and initiatives. By guiding them in shifting focus from one project to another, these documents help aim for the bigger picture, leading to increased capacity and efficiency. We believe that with all these positive impacts on the management of human resources, time, and money, the NGOs involved will be better equipped to respond and adjust to the needs of their beneficiaries.
To ensure this impact was sustained, each organization involved at least one beneficiary in the training course. These individuals played a crucial role in guiding the process in a direction that would most benefit the target groups, ensuring that the outcomes of the project were both meaningful and long-lasting.
Von der Europäischen Union finanziert. Die geäußerten Ansichten und Meinungen entsprechen jedoch ausschließlich denen des Autors bzw. der Autoren und spiegeln nicht zwingend die der Europäischen Union oder der Europäischen Exekutivagentur für Bildung und Kultur (EACEA) wider. Weder die Europäische Union noch die EACEA können dafür verantwortlich gemacht werden.
Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Education and Culture Executive Agency (EACEA). Neither the European Union nor EACEA can be held responsible for them.